Andy Google
Andy Google
Read 5 minutes

What types of software are used by resume processing services to process resumes?


When you apply for a job, your resume is often one of many that hiring managers receive. To help manage the overwhelming number of resumes, many companies use resume processing services. These services use software to scan and analyze resumes to identify the most qualified candidates for the job. In this article, we will explore the different types of software used by resume processing services to process resumes.

Applicant Tracking Systems

ATS is one of the most common types of software used by resume processing services. These systems are designed to automatically filter, sort, and rank resumes based on specific keywords and criteria.

Software tools

Applicant Tracking Systems (ATS) are software tools used by employers and recruiters to manage the hiring process. One important function of an ATS is to process and analyze resumes submitted by job applicants.

When a job seeker applies for a position online, their resume is often submitted through an ATS. The ATS then scans the resume and parses it into a digital format, extracting relevant information such as the candidate's name, contact information, work experience, and education.

The ATS may also use algorithms to analyze the resume content, looking for specific keywords and phrases that match the job description. This helps the system identify the most qualified candidates for the position and filter out those who don't meet the specified criteria.

Keyword Matching

Keyword matching software is used to scan resumes and compare them to the job description. It identifies relevant keywords and phrases and matches them to the required skills and qualifications for the position.

Optical Character Recognition (OCR)

OCR software is used to convert scanned documents into text files that can be easily processed by the ATS. This software is particularly useful for companies that receive a large number of paper resumes.

Optical Character Recognition (OCR) is a technology used to convert scanned images of text into editable digital documents. In the context of resume processing services, OCR is used to scan and digitize physical resumes and make them searchable and editable.

software analyzes

When a physical resume is scanned using OCR, the software analyzes the image and identifies the characters and words within it. The software then translates the image into text, creating a digital copy of the resume that can be edited, searched, and sorted.

OCR is particularly useful for companies that receive a large volume of physical resumes, as it eliminates the need for manual data entry and speeds up the processing time. It also helps to ensure accuracy, as OCR software is typically very reliable at recognizing text.

In addition to processing physical resumes, OCR can also be used to extract text from digital documents such as PDFs. This makes it easier for employers and recruiters to search and sort through resumes and quickly identify the most qualified candidates for a given position.

Resume Parsing

Resume parsing software is used to extract and categorize specific information from resumes, such as work experience, education, and skills. This software can also identify inconsistencies or gaps in the resume.

Natural Language Processing (NLP)

NLP software is used to analyze the language and context of resumes to identify relevant information. It can also identify patterns and trends in candidate data to help hiring managers make more informed decisions.

Natural Language Processing (NLP) is a branch of artificial intelligence that focuses on enabling computers to understand, interpret, and generate human language. In the context of data cleansing outsourcing, NLP is used to extract meaningful information from resumes and automate various aspects of the recruitment process.

Identify important information

NLP can be used to identify important information such as a candidate's skills, experience, education, and achievements. This information can then be used to match candidates with job requirements and rank candidates based on their fit for the position.

NLP can also be used to analyze the language used in resumes to gain insights into a candidate's communication skills, personality, and other characteristics. This can be particularly useful in assessing a candidate's cultural fit within a company or team.

Machine Learning

Machine learning software is used to analyze large volumes of data to identify patterns and trends. This software can be used to identify the most qualified candidates for the job and improve the accuracy of the ATS.

Semantic Search

Semantic search software is used to understand the meaning behind words and phrases to improve search results. It can also identify synonyms and related terms to improve the accuracy of the keyword matching process.

Sentiment Analysis

Sentiment analysis software is used to analyze the tone and sentiment of candidate resumes. This software can help identify candidates with a positive attitude and strong communication skills.

Social Media Integration

Social media integration software is used to connect candidate social media profiles with their resumes. This software can provide additional information about the candidate, such as their interests, skills, and qualifications.

Social media integration is a feature in some resume processing services that allows job seekers to easily import their professional profiles from social media platforms such as LinkedIn, Facebook, and Twitter. This feature makes it easier for job seekers to create a comprehensive resume and for recruiters to access a candidate's social media presence.

Social media profile

When a job seeker integrates their social media profile into a resume processing service, the software pulls data from their social media profiles and populates their resume with relevant information. This may include their work history, education, skills, and other professional accomplishments.

Social media integration can also help recruiters to identify potential candidates by searching for specific keywords or job titles on social media platforms. This can be particularly useful for recruiting passive candidates who may not be actively looking for a new job but have relevant skills and experience.


Resume processing services play an important role in the recruitment process by automating many of the time-consuming tasks involved in reviewing resumes and managing job applications. These services use a variety of technologies, including applicant tracking systems, optical character recognition, natural language processing, and social media integration, to streamline the hiring process and make it more efficient and effective.